• To give each child an End of Year Holistic Level, use one of the options below:
  

Option 1 (View Individual Records):

1. Go to the View Menu and select “View as Form”
2. Browse Mode
3. “Report Card w/ Popup Menus” layout
4. Click on blue box and select a numeric level.  It will not work if you only click on the bar or are in the “Report Card w/o Popup Menus” layout.

Option 2 (View all Records Simultaneously):

1. Go to the View Menu and select “View as Table”
2. Browse Mode
3. “Report Card w/ Popup Menus” layout
4. In this view, you can reorganize the order of the columns to make it easier to complete the Holistic Level by moving the Holistic Level column closer to the student’s name so you don’t have to scroll to the holistic level then back again to see the students’ names.  You may wish to move other columns around as you prefer.  This method will also allow you to see the students you’ve selected to see all at once for comparison. 
5. To move columns (Holistic Level for example):
• Scroll horizontally until you find the column labeled “Holistic Level”
• Click on the label “Holistic Level” and while holding it down (the label will turn a dark gray and an icon of a hand will appear), drag it left until it is in the location you want as indicated by the vertical black line, then unclick.

• Please provide end of year comments in the End of Year Summary Report.
• You will need 2 copies of each report (either print 2 of each, or print 1 and make a copy):

1. Send one copy home to families with the translated (Hmong, Somali, or Spanish) version as appropriate, copied on the reverse side or attached.
2. File one copy in the students’ cumulative file.

• When you have completed all the student records, please email the ELP report file called "ELP-Reportcard.ell" as an attachment to anh.tran@spps.org by June 6th. 
  
• Follow the directions below depending on how you access your email – either using the Lotus Notes program or using Lotus Notes on the web:

Lotus Notes Application Users:

1. Login to your Lotus Notes.
2. Click "New Memo" to anh.tran@spps.org
3. Click on the attach button (which looks like a paper clip) at the top bar of the lotus notes window OR click on "File," from the top Notes bar menu, then "Attach"
4. Find and click on the file titled "ELP-Reportcard.ell" in the folder titled "ELP-Reportcard-OSX 2 Schoolname" (unless you've changed it) which should be wherever you stored it on the computer you completed the ELP Reports.
5. Select "Create."  The file should appear in the email window.
6. Click "Send."

Web-based Lotus Notes Users:

1. Login to your Lotus Notes.
2. Click "New Memo" to anh.tran@spps.org
3.  Click  the “Browse…” button next to “Attachment(s):” (it’s blue)
4. Find and click on the file titled "ELP-Reportcard.ell" in the folder titled "ELP-Reportcard-OSX 2 Schoolname" (unless you've changed it) which should be wherever you stored it on the computer you completed the ELP Reports. 
5. Click “Open.”  The file should appear in the field next to “Attachment(s):”
6.  Click “Send.”